Italiano 
You know that organizing an event should not be this complicated.
Disconnected features
Too many tools, no unified view
You are forced to use different software to handle registrations, communications, accreditation and reporting. The result? Fragmented processes, disconnected data and slower decisions.
Platform rigidity
No event is ever the same
Every event has different dynamics, audiences and workflows, yet the platform forces you into standard models that do not fit your real operational needs.
Lack of advanced tools
Little control, zero automation
Process automation, business intelligence and advanced access management are often missing or limited, making it hard to monitor performance and optimize outcomes.
Edition
webRay®, the Event Management Office that really works for you
With webRay®, event management finally becomes organized, smooth and productive.
A platform designed to overcome the limits of traditional software by integrating operational flexibility, smart automation and advanced tools into one ecosystem.
Total flexibility
webRay® adapts to your organizational model and event format, allowing you to manage different setups without changing platform.
Automated processes
From email sending to website registrations, from room allocation to reporting: reduce manual work and recover valuable operating time.
Advanced capabilities
Integration with payment systems, AI chatbots and proprietary management systems for advanced centralized control.
Integrated accreditation
Compatible with goAhead, goAhead+ and signMe for complete, secure and traceable access management.
Multichannel communication
Email, push notifications and SMS work together to reach guests in the most effective way, at the right time.
Website or Web App
Offer participants a dedicated website or web app designed to improve their experience and enhance your event.
webRay®: save time and resources while managing your events!
Five integrated pillars to manage every phase of Guest Management with surgical precision.
An engineered ecosystem designed to scale and adapt to every need.
Dashboard & Real-time KPI
Your control center to monitor and analyze events in real time. Imagine having a clear, constantly updated overview of everything happening during your event. With the Dashboard module, you can!
- Real-time registration monitoring
- Attendance tracking for activities
- Payment flow monitoring
- Custom KPI indicators
Granular Guest Data Management
Manage your guests with efficiency and precision. Say goodbye to the chaos of Excel sheets and paper lists: centralize every profile detail, contact and preference in a dynamic, segmented database.
- VIP, speaker and sponsor profiling
- Rooming and fly list management
- Special requests, privacy, consent and dietary tracking
- Linked companion management
Systematic Mailing Automation
Communicate with your guests effectively and personally. webRay®'s Mailing module optimizes communications through advanced email automation and full tracking.
- Visual editor for custom templates
- Dynamic fields for personalized messages
- Mass and scheduled sending
- Complete, traceable archive history
Reporting & Data Export
Analysis and data at your fingertips. With webRay® you can query the database and create custom Excel reports, selecting the most relevant information and filtering data according to specific criteria.
- Preset quick reports
- Dynamic field sorting
- Flexible filters (arrivals, transport, etc.)
- Historical archive of generated reports
Site Creation No-Code CMS
Create your registration website exactly the way you want. webRay® allows you to build and manage your site easily and independently, structuring content to guide participants logically.
- No-code editor for text and images
- Unlimited creation of new pages
- Custom design
- Intuitive content organization
New advanced tools for your event office.
In addition to its core features, webRay® integrates advanced solutions designed for the needs of more complex and ambitious event management offices.
Artificial Intelligence chatbot
Automate attendee support by answering questions and providing real-time information 24/7.
Integrated accreditation systems
Efficient on-site access management with QR code scanning, digital signatures and real-time synchronized check-in.
Bulk PDF ticketing delivery
Upload travel documents (flights, trains, vouchers) into dedicated folders and webRay® will automatically send them to the relevant participants.
Integrated payment system
Integration with banking gateways to implement secure carts and manage collections fully automatically.
Browser push notification systems
Reach participants directly on their devices with immediate updates for schedule changes or urgent communications.
Digital Wallet Pass
Allow your guests to save the event QR code directly into their smartphone wallet (Apple/Google).
Why is webRay® the Event Management Office that makes the difference?
GDPR Compliance
webRay® is GDPR compliant: we handle personal data with maximum care and transparency, following the strictest European regulations.
SSL Encryption
We use SSL encryption to protect all sensitive information, ensuring maximum security for you and your participants.
AI Powered
We use AI-based chatbots to automate user interaction and provide real-time assistance throughout the entire event lifecycle.
Integrated payments
The platform integrates the most widely used payment gateways, allowing guests to purchase services or extra activities easily and securely.
Carbon neutral
webRay® is the right choice for sustainable events. Our platform is carbon neutral thanks to the use of renewable energy.
Five-star support
Our expert team supports you at every stage, from setup to daily operations, ensuring a smooth experience.
Do you have questions? We have the answers.
Quickly find answers to the most common questions in our FAQ section. If you cannot find what you need, contact us directly.
Do you need to organize a complex event management office for your event?
We tailor the platform to your specific needs